About LIFI

At Learning Initiatives for India (LIFI), we work with children whose education has been disrupted by migration, poverty, and other circumstances that make continued learning difficult. Through Community Teacher Leaders (CTLs), government partnerships, and community-led learning spaces, we strive to build a sustainable ecosystem for Children Experiencing Education Discontinuity (CEED).

Our vision is simple yet powerful: पढ़ेगा हर बच्चा, बढ़ेगा हर बच्चा।

As LIFI continues to strengthen its programmes and internal systems, we recognise that a supportive and well-organised people ecosystem is essential to our mission. Our Human Resources function focuses on ensuring that team members have access to the information, support, and systems they need throughout their journey with the organisation.

About the Role

We are looking for an organised, curious, and responsible HR Assistant to work closely with the Senior Associate – Human Resources and support the implementation of LIFI’s HR processes and initiatives.

The primary focus of this role is implementation, coordination, documentation, and follow-through. The HR Assistant will help ensure that established processes are executed smoothly, records remain accurate, stakeholders receive timely communication, and pending tasks are followed through to completion.

The role is primarily implementation-focused and will also involve supporting the implementation of HR policies, processes, and Standard Operating Procedures (SOPs), identifying gaps in execution, and bringing them to the attention of the reporting manager.

This is a suitable opportunity for someone beginning their career in HR who is looking to gain hands-on experience across the employee lifecycle, enjoys working with people and systems, and is willing to learn through practical experience.

Over time, the HR Assistant is expected to develop a sound understanding of LIFI’s people processes and take increasing ownership of routine HR activities, contributing to a more efficient, responsive, and supportive People & Culture function.

Key Responsibilities

1. Recruitment & Selection

Support the implementation and coordination of recruitment processes across LIFI.

• Coordinate with relevant team members to understand hiring requirements and timelines.
• Support job posting, candidate sourcing, and application management through relevant channels.
• Coordinate initial HR screening calls, interviews, technical rounds, group discussions, and other selection stages.
• Communicate with candidates regarding interview schedules, updates, and next steps.
• Maintain and regularly update the Recruitment Tracker, ensuring that each stage is documented accurately.
• Follow up with interviewers and the HR team on feedback and pending decisions.
• Ensure candidates receive timely communication and have a smooth, respectful recruitment experience.

2. Onboarding & Team Member Lifecycle Management

Coordinate the documentation and implementation of processes throughout a team member’s journey at LIFI.

• Coordinate joining formalities, including the collection and verification of required documents and information.
• Support offer letters, appointment letters, contracts, and other onboarding documentation.
• Coordinate induction schedules, onboarding meetings, ID card creation, and other joining requirements.
• Maintain team member records and update relevant trackers and HRMS information.
• Track probation periods, confirmation dates, contract renewals, and other important lifecycle milestones.
• Send timely reminders and coordinate with managers and relevant team members for reviews, approvals, and documentation.
• Support internal role changes, extensions, and other employment-related documentation as required.
• Coordinate exit formalities, including resignation documentation, handover tracking, clearances, and exit records.
• Follow up with relevant teams on Full and Final (FnF) settlement inputs and closure requirements.

3. HRMS, Attendance & Leave Management

Support the effective implementation and regular use of LIFI’s HRMS and related processes.

• Assist team members and approvers with routine HRMS activities and queries.
• Follow up with team members and approvers on pending attendance regularisation, leave applications, and approvals.
• Support the implementation of leave policies and established attendance processes.
• Coordinate with team members and relevant stakeholders to resolve routine system-related issues.
• Maintain trackers and records wherever temporary or supplementary processes are required.
• Support HRMS data updates, testing, and process improvements as guided by the reporting manager.
• Help ensure that attendance and leave information is accurate and available for timely payroll processing.

4. Insurance & Statutory Compliance Support

Provide coordination and documentation support for routine HR-related financial and compliance activities.

• Compile and verify monthly attendance, leave, new joiners, exits, and other approved changes.
• Support the addition and deletion of team members and eligible dependents under the organisation’s insurance policy.
• Coordinate the collection and submission of insurance-related information and documents.
• Maintain compliance-related records and trackers and follow up on pending documentation.

5. HR Documentation, Policies & SOP Implementation

Support the consistent implementation of LIFI’s HR policies, processes, and documentation systems.

• Maintain organised and up-to-date digital HR records, folders, templates, and trackers.
• Prepare routine HR communication, letters, meeting notes, and documentation using approved formats.
• Track process timelines, pending actions, approvals, and closure requirements.
• Maintain a record of recurring process gaps and share observations with the reporting manager.

6. Team Member Communication & HR Coordination

Help ensure that team members receive timely information and support for routine HR processes.

• Respond to routine HR queries related to recruitment, onboarding, attendance, leave, insurance, documentation, and other established processes.
• Coordinate with team members, Team Leaders, and relevant departments to collect information and complete pending tasks.
• Send reminders and follow up on deadlines, approvals, and outstanding actions.
• Support the coordination of team member check-ins, feedback activities, meetings, and other HR initiatives as required.

7. HR Initiatives & General Implementation Support

Support the execution of ongoing HR priorities and contribute to improving the efficiency of the People & Culture function.

• Maintain task trackers, meeting notes, calendars, reminders, and action points to support timely execution.
• Support the preparation of basic HR reports and summaries using spreadsheets and HRMS data.
• Help identify recurring delays, documentation gaps, and coordination challenges in existing processes.
• Undertake other HR-related responsibilities aligned with the role as required.

What We’re Looking For

We are looking for someone who is willing to learn, comfortable handling routine responsibilities, and capable of bringing structure and consistency to everyday HR activities.

You do not need to know everything about HR from day one. We value curiosity, reliability, attention to detail, and a willingness to ask questions, accept feedback, and continuously improve.

You are likely to thrive in this role if you:

• Enjoy organising information, maintaining records, and ensuring that tasks are completed on time.
• Are comfortable communicating with different people and following up professionally.
• Take responsibility for assigned work rather than waiting for repeated reminders.
• Can manage multiple tasks, prioritise deadlines, and communicate when support is needed.
• Pay attention to detail and understand the importance of accuracy in HR documentation.
• Handle personal and organisational information with confidentiality and discretion.
• Are open to learning new digital tools, HRMS platforms, and organisational processes.
• Approach mistakes and challenges with honesty, curiosity, and a willingness to improve.
• Understand the importance of fairness, respect, inclusion, and accountability in people-related work.
• Are comfortable working in a growing organisation where processes may evolve and priorities can change.

Key Skills & Competencies

• Basic written and verbal communication skills.
• Organisation, task management, and follow-up.
• Documentation and record-keeping.
• Attention to detail and accuracy.
• Basic proficiency in Google Workspace or MS Office, particularly spreadsheets and documents.
• Willingness to learn HRMS and other digital tools.
• Coordination and stakeholder communication.
• Time management and prioritisation.
• Confidentiality and professional integrity.
• Ownership, adaptability, and a learning orientation.

Qualifications & Experience

• Bachelor’s degree in Human Resources, Business Administration, Psychology, Social Work, or a related discipline. Candidates from other academic backgrounds with a demonstrated interest in HR may also be considered.
• Freshers and candidates with up to one year of relevant experience in HR, administration, coordination, or a related field are welcome to apply.
• Basic computer skills and familiarity with documents, spreadsheets, and email.
• Willingness to learn and work across different HR functions.
• An interest in people management, organisational systems, and the development sector.

What Success Looks Like

Success in this role means ensuring that the day-to-day implementation of HR processes is organised, timely, and reliable.

• Recruitment stages, candidate communication, and hiring trackers are updated consistently.
• Onboarding, probation, contract renewals, and exit formalities are completed and documented within agreed timelines.
• Attendance, leave, HRMS, insurance, and payroll inputs are maintained accurately, with discrepancies flagged on time.
• HR documents, records, and trackers remain organised and up to date.
• Pending tasks and approvals are followed up on without repeated intervention from the reporting manager.
• Team members receive timely responses and clear guidance on routine HR processes.
• Approved policies and SOPs are implemented consistently, and process gaps are brought to the reporting manager’s attention.
• Sensitive information is handled responsibly, and complex people matters are escalated appropriately.
• The HR Assistant demonstrates increasing independence, ownership, and confidence across assigned responsibilities.

How to Apply
○ Please complete the online application form and upload your CV through the same
link provided.
○ Applications sent by email will not be considered.